Updated 24th May 2010 - https://oodi.aalto.fi/Oodi/e/instructions_for_students.html

Short A4 instructions for the mostly used functions (pdf)

How to Use WebOodi - Instructions for Students

This manual includes instructions for all student functions currently in use in Aalto's WebOodi.

WebOodi in English can be found at https://oodi.aalto.fi/e/ or https://oodi.aalto.fi/en/.

You can use WebOodi with the following browsers: Internet Explorer 5.5 or newer, Netscape 6.0 or newer and standard versions of Mozilla and Opera.

Please report any technical problems to oodi-tuki@aalto.fi .

WEBOODI AT AALTO

WebOodi services to students at AALTO are:

Also course feedback system and function for making a personal study plan (HOPS) are about to be taken into use in WebOodi. Information on the new services will be given e.g. in the WebOodi front page.

OPENING AND CLOSING A WEBOODI SESSION

You can log in to WebOodi with WebLogin (shibboleth):

Logging in

  1. Using the WebLogin service: Click Log in in the main menu. Click STUDENT - Log in , choose the school which login you use and log in. If you have user ID in several school, use user ID from the same school as you have your student number in Aalto.

After logging in, your personal page will be shown, and your user specific options will appear in the main menu.

Problems with log in?

Logging out

Click Exit in the main menu. WebOodi will notify you that your log out was successful. When you log into a public computer which doesn’t require a personal login (your user name and password), remember to log out and close all browser windows so that the next user cannot access your personal information.

Changing your password

IT Services has their guides how to change password.

(If you are a staff member wishing to change your password, please contact Oodi's helpdesk: oodi-tuki@aalto.fi.)

SEARCHING FOR COURSES AND BROWSING THE STUDY PROGRAMME

WebOodi includes all courses or study modules of Aalto´s official study programme and their descriptions. Each academic year has its own study programme. In order to read course descriptions, always click on a course code whenever there are a list of courses (e.g. search results) in WebOodi. The study programme is published annually on 1st of August.

Other important term in WebOodi is teaching event. A teaching event tells when the course in the study programme takes place; in other words it includes the course's or examination's schedule. There can be several teaching events for a course; for each time the course/exam is held. There are a teaching event for each course and each exam. In order to open a teaching event, always click on a course name whenever there are a list of courses (e.g. search results) in WebOodi. Teaching events are updated mainly into WebOodi half-yearly; for autumn in August and for spring in December-January. Both courses and teaching events can be searched.

Abbreviations used in the course descriptions and the study programme.

You can search for courses by Search or Study guides (under Courses/teaching). This does not require logging into WebOodi.

Search

When searching By terms, please give at least one search key. You may use search keys like Name or Code or Organisation. For searching teaching events, you can also use: Type of study event, Time, Start date – End date and Teaching language.

Start the search by pressing

Below you will see a example of search results after pressing Search teaching events. Pressing the button Search courses gives less versatile results. Clicking on the course code opens the study module screen including course description and current and future teaching and examinations listed. Clicking on the course name takes you directly to the teaching event which is also the course registration screen.

Study guides

From study guides you can browse courses unit by unit. Choose Study guides, choose school and then unit. Below you find an example of a unit's study programme. In tab Teaching you will find a list of teaching (= teaching events excluding exams) offered by the unit during the academic year. Teaching events are updated into WebOodi mainly half-yearly; for autumn in August and for spring in December-January. In tab Examinations you will find all examinations offered by the unit during the academic year. In tab Courses you will find all the courses included in the unit's study programme during the academic year.

REGISTERING FOR COURSES AND CHECKING YOUR STUDIES

Under My Studies you will find five functions: Planned studies, Registrations, Completed studies, Inactive studies and Transcripts of records.

Planned studies

Due to a new version 2.71 of WebOodi installed to TKK during summer 2008, the function Planned studies is nomore in use. Title Planned studies is nomore available on the main menu for new students and students that never had any courses in her/his list of planned studies. Those students who have added courses into the list of planned studies before summer 2008, can still see the title on the main menu and their lists of planned studies. On page Planned studies the timing of the courses can be changed (by choosing from the Timing menu and confirming the change by clicking Change the timing). But new courses cannot anymore be added into the list.

Registrations

On page Registrations you will see your own registrations. By clicking the course name you will get more information about your registration. By clicking the course code you will see the course description. You can sort the list of registrations by code, name, and time. With the button Hide you can hide the registration. It means your registration is still valid but the course is moved into another list called Hidden registrations. With the button Remove you can cancel your registration for a course.

How to Register for a Course/Exam?

Registration periods for courses vary, and dates can be checked in WebOodi. For exams students need to register mainly a week before the exam at the latests, if the lecturer does not accept later registration. (More information). In the School of Economics you have to make registration for exams at the latests 7 days before the exam (Exact information from practical details in School of Economics), open only in the net of School of Economics. NOTE! Please check exact registration times from WebOodi

You can register for a course, exercise, examination, etc. and/or order a course handout by first searching for the course with Courses/teaching / Search function. Click Search teaching events to search for the current and future teaching that you can register for in WebOodi. By clicking on the course code on the list of search results you will see the course description. By clicking the name of the course or the link Register, you will get the registration page (= page titled Teaching event). On the page Teaching event choose the event(s) you wish to register for by ticking the boxes, write possible note to the teacher into the field Further information, and finally remember to click Save registration on the bottom of the page. Now your registration is done and the course will be listed on your personal Registrations page.

Tips: Registering for Exams

If you have already registered for the particular course, you will find the course on page Registrations. On the list of the courses, click the course's code. The page Study module opens where you will find listed all the future examinations. By clicking on them, you open the registration window.

How to Order a Course Handout in School of Science and Technology?

From autumn 2008 onwards TKK's course handout copying business is run by Multiprint Espoo. A possible course handout can be ordered by registering for "an event" titled "Ordering handouts" on the course registration screen. The order is binding! TKK will supply the list of orderers to Multiprint during certain nights. The schedule will be announced on news at the front page of WebOodi. Instructions, prices, and where to collect the copied matearials can be found at http://www.otamedia.fi/opetusmonisteet.

Completed studies

You can sort your credits by code, name, or date. The sum of all your credits is shown on the bottom of the page. By clicking the code of a certain completed study, you will see the course description.

Inactive studies

Inactive studies (improved, failed, expired) show your completed studies that are improved or expired or studies that are failed. Improved includes the courses which grades you have improved: the older/lower grade is in the Inactive studies and the higher grade is in the Completed studies. Failed naturally includes the studies failed. According to Degree Regulations 1995 the department can decide that a credit completed over six years ago is expired if the credit is an essential part of the student’s minor or major studies.

Transcript of studies

Choose Transcript of studies in the main menu (under My studies). Choose the language in which you want the transcript and click Order. In approximately one hour an unofficial transcript will be appear to the you front page of WebOodi . You can check your current email address in Personal data. Please note that Oodi is unable to deliver your transcript of studies, if you currently have no right to study (e.g. if you have graduated or if you have not enrolled for the term). In this case you will not get any error message.

CHECKING YOUR PERSONAL DATA

Students are responsible for keeping their contact and other personal information up-to-date. To update the information click User information (under Other functions in the main menu) and change the data with Modify. On the page User information you can also check your study rights and study status information.

Please note: In addition to updating your address information in WebOodi, remember to inform your new address to the Finnish Students Health Service (YTHS) and libraries Aalto University Library, Töölö, Aalto University Library, Arabia or Aalto University Library, Otaniemi. Student financial aid office (= opintotuki) gets the address information from the population register system. (However, remember to fill in the OTm-form for the financial aid office if you get housing allowance or if you move to or away from your parents, as that will affect your study grant.)

SETTINGS

At the WebOodi settings you can select Finnish, Swedish or English to be your default language. Choose Settings in the main menu (under Other functions). The language will change the next time you log in.